The effectiveness of knowledge sharing, document management, and employee collaboration are some of the critical factors that are instrumental to the overall productivity of an organization. As organizations grow, it can sometimes become troublesome to manage these factors effectively.
This is where the SharePoint portal comes into the picture. SharePoint intranet is one of the newer and more flexible technologies that assist mid-size and large companies to connect employees and set up content and document management systems across different departments. SharePoint is one of the best collaboration tools that enhance organizations’ employee management.
In this blog, we will talk about the key features of SharePoint as an intranet portal and how companies can integrate SharePoint with other software to enhance the overall efficacy of their workplace. We will also delve into ways to build a modern SharePoint Portal.
So, let’s get started.
Key Features of SharePoint Intranet Portal
Intranets have become immensely popular in the modern era. This popularity can be understood because significant groups, such as the Neilsen Norman Group, effectively use SharePoint in their organisation for collaboration. Even famous brands like NASA, Ikea, and Nestle use SharePoint.
But what makes SharePoint a popular intranet and collaboration solution?
The answer is simple. Its features. Here are some of the features that SharePoint has to offer.
Employee management helps employees work efficiently with a clear everyday goal so that companies can achieve larger organizational goals. SharePoint intranets are effective in helping organizations create and manage employee profiles, such as employees’ positions, departments, working schedules, contacts, and qualifications, among others.
Companies can also use the SharePoint intranet portal to track employee learning profiles, such as performance, assessment, certification, and other job-specific training. Even the submission and tracking of employee requests can be made possible using the SharePoint intranet.
Any organization can zero in on its efficiency and overall workplace management using the SharePoint intranet portal. Through digitally translating workplace management, companies can effectively tap into various domains.
These domains can be about team and company-wide collaboration, project management, automation of various project-based alerts and notifications, and fast access to recently viewed documents.
Content and Knowledge Management
SharePoint intranet portal helps companies store and manage diverse content in diverse formats, such as images, audio, video, and text documents. With the help of the centralized repository, companies can also track various types of content, such as learning materials, employee benefits, etc.
Digital transformation of the companies’ content can be done using SharePoint, which involves automating the process of creating and archiving documents, automated policy/contract renewal, and policy creation and approval workflow.
SharePoint intranets are also utilized for their AI-powered personalized features, where employees can personalize their content, newsfeed, and training suggestions.
Effective communication is essential for any organization’s productivity. With SharePoint intranets, companies can develop digital tools for formal and informal communications.
Gamification elements, such as levels, leaderboards, or badges, can also be incorporated into employees’ training and work activities.
Security and Compliance
Companies these days stress over data security and encryption. Some security and compliance features, such as two-level BitLocker encryption of data, a unique key for each file, permission-based intranet access, two-factor authentication, and robust tracking changes to avoid accidental deletion or edits within documents, can be done effectively.
SharePoint also automatically terminates any electronic session once the system observes a defined time of inactivity. In addition to these above points, one of the essential features is the low-cost SharePoint, as SharePoint is available to everyone with Office 365 subscriptions.
SharePoint Intranet: Integrations
Integrating a SharePoint intranet portal with other software can enhance the overall efficacy of the workplace. Integrations will also improve data consistency across organizations and streamline various organizational processes, such as individual activities, team workflow, collaboration, and communication, without switching between different tools.
Here are some crucial tools you can integrate into the SharePoint intranets to make any organization-related management effective.
- SharePoint ERP integration provides companies with a unified view of SharePoint content and ERP system data.
- SharePoint BI integration helps build visualized reports on various data to provide valuable insights.
- SharePoint HRMS integration allows the automated creation of profiles and onboarding training of new employees. HRMS Integrations can also enable employee self-help portals which makes life easier for employees
- SharePoint CRM integration provides cost-effective storage and sharing of CRM documentation.
Ways to Build a Modern SharePoint Intranet
When considering a corporate intranet, one can think of three significant spaces where you can build a modern SharePoint intranet. They include
Individual or Self Space.
Suppose you are considering building an on-premise version of SharePoint. In that case, MySite is an employee’s area where employees can find information about themselves, such as their core activities, contact details, task lists, etc.
Team Collaboration Space, One of the integral features of the SharePoint intranet portal is collaboration. With Team sites, companies can build a strong channel for quick and efficient collaboration and communication. Team Sites is available under the SharePoint start page in the Files tab of Office 365.
Organization-Wide Collaboration Space
Companies search for team sites that enable them to collaborate and communicate productively. Office 365 offers Group Sites, which offer robust and safer file collaboration among groups. Group sites are flexible, and their permissions can be managed and adjusted on a case-by-case basis.
Similar to Group Sites, Team Sites, Department sites, Hub sites, and SharePoint hub sites can also help meet any organization’s collaboration needs by connecting organizations based on projects, departments, regions, divisions, etc.
SharePoint intranet portal is a blessing for organizational teams, especially the ones working remotely. The recent pandemic has reasserted the importance of intranets. Of course, how companies implement a SharePoint intranet will vary based on their needs and requirements.
Neologix is one of the leading IT solutions providers that cater to all your digital transformation needs. The services offered by Neoglix have helped various organizations effectively manage employees, empower internal and organization-wide communications, and digitally manage the workplace.
So, suppose your company is looking for a powerful tool to connect your remote and in-office employees seamlessly; Neologix can help you architect, design and implement your SharePoint Intranet Portal.