Why Your Company Needs an Intranet Portal
Did you know you can increase your business’s employee productivity by 25 percent, as suggested by multiple studies worldwide? Effective internal communication strategies are the answer. Maintaining employees’ motivation and productivity is a top priority for any business.
The key to keeping your teams informed is to have accessible communication streams across multiple devices and channels. An efficient, engaging, user-friendly intranet system can be a massive game-changer.
Intranets are private networks that businesses use to communicate internally with their employees. Companies have used them for years since they took off in the 1990s. The distinction between the internet and the intranet is straightforward: No organisation controls the internet as it is a public network, whereas a private entity owns an intranet.
The needs and pros of a corporate intranet are aplenty. A dedicated platform for staff communications makes for a streamlined Information exchange.
On average, email takes away 3 hours a day from an employee. Intranet aids in reducing this. It makes the information easier to find when used as a well-kept data management tool. It avoids information overload, allowing employees to reach solutions faster.
All your resources are made accessible to each employee in a single location. With time, this builds a strong culture for your company, as the intranet makes easy collaboration possible.
Practical idea exchange and sharing of resources, including important documents, make the solutions faster through collaborative efforts. It constructs an identity for your brand and a strong community.
Every company has hundreds, or perhaps thousands, of files with various file formats scattered over email threads, Google Drive, and hard disks on laptops and PCs. All your files may be stored and accessed conveniently in one place when your business has an intranet. Any communications on it are recorded for as long as an intranet is operational.
A connected and engaged workforce is the backbone of any company. It also ensures that personnel turnover does not impact access to knowledge, which would be helpful for new employees. A well-designed, updated, user-friendly intranet solution incorporates tools like search to become a star, enabling them to find beneficial information easily.
Management and personnel can communicate more effectively thanks to an intranet. Managers can ensure their personnel have access to the most recent corporate, customer, and competition information whenever and wherever they want. Workers can communicate any problems or suggestions to higher-ups.
Promoting work/life balance is one way to make employees happier, increasing productivity. An intranet can aid in this by allowing workers to work efficiently from home.
Staff members should be able to access their company intranet using an internet connection and login information from any location, providing them access to all the resources and collaborators required to do their tasks.
Another significant possibility lies in the employee usage analytics of the system. As individuals understand their role in the company, they can improve their understanding of the big picture.
They learn how they can contribute to group engagement. An intranet can be a venue for active employee conversations, which helps them to stay connected with teammates.
Managers can use the tool to relay feedback to the team members. Measuring your internal communications is the only method to determine your intranet’s effectiveness.
You must know what is and is not working with your communications strategy to improve it. Investigating your communication data may teach you how various employees respond to your communications.
However, you must bring about constant updates as more and more information is made available through the intranet.
A spike in engagement analytics doesn’t necessarily point to more active communication, and it could highlight how someone has to spend hours to fetch the correct information. You should hence prioritise sorting data creating a smooth user experience.
Having an intranet system in place in the digital age has become essential and handy. It could be a central hub for the team of personnel who may be working from multiple locations and time zones.
Along with these, intranets could facilitate leadership articles, peer-to-peer recognition, brand messaging, and contribution to the work culture.
FAQs, tutorials, blog posts, newsfeeds, event announcements, discussion forums, public recognition of employee achievements—the types of content you can include in your intranet are endless.
Customers are more likely to receive assistance from knowledgeable workers. When a customer action has to be completed, a worker can get notifications from the intranet through staff communication and access to corporate and product information.
All-in-all, it generates a coordinated effort to solve problems, which helps save time and effort.
So, in short, the intranet paves the way for effective internal communication, which is key to satisfied personnel and ensures top-quality services to the customers, which is what a company targets to achieve its goals.