Challenge:
Our customer was a large organization with multiple offices and departments across different geographical locations. They wanted Neologix to create a centralized platform to improve communication and collaboration among employees and to provide access to company-wide information and resources.
Solution:
After evaluating various options, our customer took our advice and implemented SharePoint as their intranet portal to collaborate between geographically distributed offices. The implementation process involved the following steps:
Planning: Our customer’s corporate communication and IT teams worked with Neologix to develop a detailed plan for deploying SharePoint as their intranet portal. The program included identifying the business requirements, organizational hierarchy, distributed information, the role of each office, creating a governance model, and defining the project timeline and budget.
Design: We designed a custom interface and navigation structure for the intranet portal to reflect our customer’s branding guidelines and provide an intuitive user experience.
Configuration: Neologix configured SharePoint to meet the customer’s requirements, including setting up site collections, document libraries, lists, workflows, and security settings.
Content creation: Our customer’s internal communications and IT teams created and migrated content to the intranet portal, including company news, announcements, policies and procedures, employee directories, and departmental information.
We also integrated the SharePoint portal with HRMS and ERP solutions to help employees access HR and corporate information from one place. We created an Employee self-help portal to automate manual processes like leave requests, claims etc.
Training: Neologix provided training to their employees to help them understand how to use the intranet portal effectively. The training covered topics such as navigation, search, and collaboration features. We also implemented effective information governance and trained the site administrators to impose information governance within the organization.
Results:
The SharePoint intranet portal implementation helped our customer achieve the following benefits:
Improved communication: The intranet portal provided a central platform for employees to access company-wide information and resources and communicate through discussion boards, blogs, and social networking features.
Increased collaboration: SharePoint’s collaboration features, such as document sharing and co-authoring, helped employees to work together on projects and initiatives, regardless of their physical location.
Meeting room bookings were instrumental in helping our customer schedule meetings in various meeting rooms. Pre-booking meeting rooms helped avoid last-minute confusion before holding important meetings.
Enhanced productivity: With a centralized platform for information and resources, employees and knowledge workers could work more efficiently, resulting in increased productivity.
Reduced costs: The intranet portal helped to reduce the costs associated with traditional communication and information-sharing methods, such as paper-based processes and physical meetings.
Implementing SharePoint as an intranet portal helped our customers improve employee communication and collaboration, increase productivity, and reduce costs, resulting in a more efficient and effective organization.
